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Public joint stock company "ukrgasvydobuvannia"

Public joint stock company "ukrgasvydobuvannia"





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PUBLIC JOINT STOCK COMPANY "UKRGASVYDOBUVANNIA"


APPROVED BY

Chairman of the Competitive bidding committee of

PJSC “Ukrgasvydobuvannia”

______________ Razdobarin S.М.

The Competitive bidding committee meeting protocol

dated February “21”, 2017 №17Т-058




DOCUMENTATION OF TWO-STAGE BIDDING WITH REDUСTION




Drilling rig with capacity of 320 tons (1500HP) assembled








CONTENT

Chapter 1. General provisions

1. Terms used in the documentation of procurement procedures.

2. Information about the customer of procurement procedures.

3. Information about the subject matter of procurement.

4. Procurement procedure.

5. Non-discrimination of participants.

6. Information about currency, in which the price offer of procurement procedure must be calculated and pointed.

7. Information about the language (languages) of that (which) the offers of procurement procedure must be drawn up.

Chapter 2. The order for making changes and clarifications to the documentation of procurement procedures.

1. The order of clarifications to documentation of procurement procedure.

Chapter 3. Preparation of offers for procurement procedures.

1. Preparation of offers for procurement procedures.

2. Content of the participant’s offer.

3. Offer security.

4. The terms of return or non-return of offer security.

5. Offer validity.

6. Qualifying criteria and requirements for participants.

7. Information about required technical, qualitative and quantitative characteristics of the subject matter of procurement.

8. Description of individual part (parts) of the subject matter of procurement, for which offers can be submitted.

9. Amending or revocation of the offer by the participant.

Chapter 4. Submission and tear opening the offers.

1. Manner, place and deadline of the offers.

2. Place, date and time of the procurement procedure offers tear opening.

3. Estimated time of start of reversed auction.

Chapter 5. The winner definition

1. Offer evaluation and acceptance.

2. Offer rejecting.

3. Procurement procedure cancellation by the customer.

4. Other information.

Chapter 6. Conclusion of the contract.

1. Terms of the contract conclusion.

2. The draft contract or the basic conditions which necessarily included to the contract.

3. The actions of the customer in case of refusal of the bidding winner to sign a contract.

4. Enforcement of treaty.

5. List of documents for the winner, necessary for the contract conclusion.

Chapter 7. Blacklist of suppliers.

1. Inclusion in the Blacklist.

Annexes.

1. Qualifying criteria and requirements for participants.

2. Price offer form.

3. Information about the necessary technical, qualitative and quantitative characteristics of the subject of procurement.

4. Draft contract which will be concluded with the winner of the bidding.

5. Profile of the contractor.

6. DECLARATION about acceptance of conditions of procurement procedures.

7. Present value calculation

8. Information sheet
Chapter 1. General provisions

  1. Terms used in the documentation of procurement procedures


Procurment procedure documentation is developed in accordance with the “Procedure of procurement of goods, works and services of PJSC "Ukrgasvydobuvannia" approved by the Order No. 690 dd. 19.12.16 (hereinafter referred to as the Procedure).

Terms of this documentation are used in the values specified in the Procedure.



  1. Information about the customer of procurement procedures:


Full name: Public Joint-Stock Company "Ukrgasvydobuvannia"

Location: 04053, Kyiv, Kudravska, 26/28;

Official customer, authorized to carry out communication with the participants:

Manager: Boyko Evgeny, phone +38 (044) 461-25-57;

for additional information on technical issues:

Head of drilling department

Paduchak Mikhail, phone+38 (044) 461-27-59 

Head of the ground equipment modernization division

Gladishko Oleg, phone +38(044) 461-27-57

Deputy head of the ground equipment modernization division

Sologub Oleg, phone +38(044) 461-27-57 

as for procurment procedure – procurement organization division

phone +38 (044) 461-27-14, 461-27-11; е-mail: tender@ugv.com.ua

for non-residents:

foreign activity sector +38 (044) 461-27-17.



  1. Information about the subject matter of procurement


Name: 43132200-9 Drilling rigs

Type: Drilling rig with capacity of 320 tons (1500HP) assembled

Place of delivery: Kharkiv region, Krasnograd.

Кількість: 2 pcs.

Строк поставки товарів: 2017 – 2018.

(more listed in Annex 2 and Annex 3 to procurement procedure)

The expected cost of procurement: UAH incl. VAT.

4. Procurement procedure: Two-stage bidding with reduction

5. Non-discrimination of participants: Domestic and foreign participants take part in the procedure on equal terms.

6. Information about currency, in which the price offer of procurement procedure must be calculated and pointed.
The currency of procurement procedure offer is hryvnia.

If a participant of procurement procedures is non-resident, such participant can specify the price of the offer in USD or Euro. While opening the proposals the price of such proposal is translated into hryvnia as per official exchange rate of hryvnia to USD or Euro established by the National Bank of Ukraine as of the date of the proposals opening and indicated in the protocol of opening. Also with the purpose of bringing the price of non-resident proposals to terms similar with residents (VAT and/or customs charges and/or conditions of payment), the calculation of the present value can be used. The Present value calculation form is provided in Annex 7 to documentation. Also with the purpose of bringing the price offers of nonresidents to terms equal with residents (VAT and/or customs charges and/or conditions of delivery, payment) the calculation of the present value of the goods can be used. Form of calculation of present value is provided in Appendix 7 to the documentation.

7. Information about the language (languages) of that (which) the offers of procurement procedure must be drawn up.

During the procurement procedures the all documents prepared by customer and participant, are taught in Ukrainian or in Russian, as well as by the decision of the customer simultaneously all documents can have authentic translation into another language. The determinative text is the text drafted in Ukrainian.

In case the language of the document of proposal is differ from Ukrainian or Russian language the participant provides certified in the established order translation of this document into Ukrainian or Russian.
Chapter 2. The order for making changes and clarifications to the documentation of procurement procedures

1. The order of clarifications to documentation of procurement procedure.

The participant has the right not later than five business days before the end of the period of the proposals submission refer to the customer for clarification on procurement procedure documentation. The customer provides written clarification to the request within three business days from the date of its receipt. Received date is the date of registration of the request in the bidding Committee.

The customer has the right, on his own initiative or by results of queries to make changes to the procurement procedure documentation, extending the term of submission of proposals not less than by 5 business days and publish on the own web site within one working day from the date of the decision to make these changes.

Chapter 3. Preparation of offers for procurement procedures

1. Preparation of offers for procurement procedures.

The offer should be provided in a sealed package and contains two internal separate sealed envelopes:

- envelope with a qualifying offer – binded, numbered indicating the number of sheets on the back of the last sheet and with a signature and seal of the participant;

- envelope with a price offer - binded, numbered indicating the number of sheets on the back of the last sheet and with a signature and seal of the participant.

Envelopes with a qualifying offer and price offer are sealed in one package, which in places of gluing should contain prints stamp of participant.

The follwing must be specified on the package:

- the number of procedure according to the data of the site (17T-…….).

- full name and location of the customer: Public Joint-Stock Company "Ukrgasvydobuvannia", 04053, Kyiv, Kudravska, 26/28, office 904;

- the name of the subject matter of procurement according to the data of the site;

- full name of participant, location, address, identification code, contact phones, fax, email address, and company Manager name and sirname;

- marking: "Do not open up to _ _ _ _ _ _ _ _ _ (the date and time of the proposals opening is specified)"
The inner envelopes with the relevant parts of the proposal should marked with:

1.  Number of procurement procedure;

2.  Subject of procurement;

3.  Name and address of the customer;

4.  Name and address of the participant;

5.  Name of the part of the proposal (qualification or price).

If one or another part of the proposal consists of several packages, packed in individual envelopes, then for each such envelope in addition the number of the package of the relevant part of the proposal should be indicated.

Simultaneously with the offer submitted in written, the participant provides an electronic copy of each of the parts of the proposals on one or more compact discs CD-R/DVD-R (without the possibility of further changes to the information stored on these media), which includes all documents that make up the appropriate part of the proposals. CD-R/DVD-R CDs are signed with permanent marker indicating the date and time of recording of information, name of the participant and his signature.

The electronic copy must contain scanned versions of documents (in the form accessible for visual perception), prepared in hard copy, Portable Document Format (*. pdf) is preferable, according to the principle: one file - one document. The title of each document shall clearly follow the document contained in the file and cannot exceed 25 characters. Files should not have protection from their opening, copying their content or print.

Each disc, which is an electronic copy of the part of proposal must be inside an envelope with the relevant part of the proposal.

Part of one electronic copy of the part of proposal should include all documents that make up the original of this piece. The content of the electronic versions of the documents that are included in an electronic copy must match the original content. In case of discrepancies between the original and the electronic copy such proposal may be rejected.

Providing of electronic copies of both parts (qualifying and price) on one electronic media is not allowed and such proposal may may be rejected.

Received offer is registered by the customer in the received offer registry.

The participant has the right to submit only one offer.

If the procurement procedure containce several parts (lots) the participants have the right to submit proposals for all procurement procedure or for certain parts of the subject (lots) .

Authority for signature of documents of proposal is confirmed by: extract from the minutes of the founders, a copy of the Decree on the appointment, proxy or other document confirming the power of the official party to sign of the documents.
2. Content of the participant’s offer.

The proposal should consists of:

- the qualification offer;

- the prise offer.

The qualification offer consists of:

- documented information about the participant's offer compliance with the qualification criteria and requirements, in accordance with Annex 1 to documentation;

- documented compliance of the offer with the technical requirements and quality characteristics, quantitative and other requirements to the subject of procurement established by the customer in accordance with Annex 3 to the documentation;

- technical requirements and quality characteristics, and the basic conditions that will be included in the contract (Annex 3 and 4 to the documentation), signed by the authorized person and certified by seal;

- a copy of the anti-corruption programme of the legal entity that is a party to, and a copy of appointment order of attorney on the anti-corruption programme of the legal entity (in case the expected value of the procurement is equal to or exceeds 20 mln. UAH);

- profile of the contractor, signed and certified by the seal in accordance with Annex 5 to the documentation.

- DECLARATION about acceptance of conditions of procurement procedures as per Annex 6 signed and certified by the seal.

- Annex 8 Information sheet, filled, signed and certified by the seal.
The price offer contains:

- the offer formed as per Annex 2 to documentation and the contract as per Annex 4 to documentation.

3. Offer security.

In order to participate in procedure participant provides offer security in the form of:
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